How to react when a headhunter calls you.

Why is a headhunter calling me?

High-ranking executives receive calls from headhunters frequently. For them, it is part and parcel of a regular day at work and they know exactly how to handle the conversation. However, for many professionals, an unexpected call from a headhunter can catch you off guard. How you respond in those first few minutes can shape the entire opportunity.

Recruiters contact multiple candidates simultaneously to gauge interest in a particular role. They are assessing not only your experience but your communication style, professionalism, and motivation. Preparation is key to making a strong first impression.

Ask the right questions first.

Before answering any questions about yourself, ask the headhunter about the opportunity. Enquire about the job title, location, salary range, and the nature of the company. This demonstrates professionalism and ensures you have the context needed to respond appropriately.

It is also perfectly acceptable to ask where the headhunter obtained your contact information. Reputable retained headhunters will have researched you specifically for this role, rather than pulling your details from a database.

Know your career direction.

Before engaging in any detailed conversation, it helps to have clarity on your own career aspirations. Are you open to relocation? Would you consider a different sector? What salary level would motivate a move? Knowing your own direction enables you to evaluate the opportunity quickly and respond with confidence.

Treat the call like a first interview.

The initial contact from a headhunter should be treated professionally, as if it were a formal interview. Your tone, clarity, and composure all contribute to the impression you make. Stay focused and concise — avoid discussing your life story or going off on tangents. The headhunter is evaluating your suitability from the very first moment.

Ask to speak later if needed.

If the call comes at an inconvenient time, it is perfectly acceptable to request a callback. A good headhunter will understand and appreciate your professionalism. Arrange a specific time to speak when you can give the conversation your full attention, ideally from a private location where you can talk freely.